--- title: "QuickBooks Online vs. Desktop: Which QuickBooks Do You Need?" description: Learn the key features and differences of QuickBooks Online and QuickBook Desktop so you can decide which version is best for your company. image: https://blog.cmp.cpa/hubfs/QuickBooks%20Online%20or%20Desktop%20Which%20Version%20is%20Best%20for%20Your%20Business%20-%201.jpg --- - [Contact Us](https://cmp.cpa/contact-us/) - [Bill Pay](https://cmp.cpa/my-account/) - [File Drop-Off](https://app2.gettruss.io/firm_drop_offs/new?auth_token=MTQyNyZ6OW1HeHh4NWhRbXNIRDF6RmU3OVZXRGJRUkV2aU5ZSGN0OXprNUtH&firm_user_id=3261) - [Client Portal](https://app2.gettruss.io/client_portals/sign_in?client_portal_name=CMP-CPA) [![CMP](https://blog.cmp.cpa/hubfs/Cookmartin-Dec2015/CMP-Logo.png "Cook Martin Poulson, P.C.")](https://cmp.cpa/) - [Home](https://cmp.cpa/) - [About](https://cmp.cpa/company/) - [Meet the Team](https://cmp.cpa/company/meet-the-team/) - [Community](https://cmp.cpa/company/community/) - [CMP Celebrates 40-Years In Business](https://cmp.cpa/company/news/) - [Careers](https://cmp.cpa/company/careers/) - [Reviews & Testimonials](https://cmp.cpa/reviews/) - [Services](https://cmp.cpa/services/) - [Tax Preparation](https://cmp.cpa/services/income-tax-services/) - [Financial Audits & Reviews](https://cmp.cpa/services/financial-statements-audits-and-reviews/) - [Business Valuation](https://cmp.cpa/services/business-valuations/) - [Estate and Succession Planning](https://cmp.cpa/services/estate-succession-planning/) - [ERISA / 401K Audits](https://cmp.cpa/services/erisa-audits/) - [Crypto Tax Accountant](https://cmp.cpa/services/crypto-tax/) - [Federal R&D Tax Credit](https://cmp.cpa/services/rd-tax-credit-services/) - [Utah R&D Tax Credit](https://cmp.cpa/services/utah-rd-tax-credit-services/) - [Bookkeeping and Payroll](https://cmp.cpa/services/bookkeeping-and-payroll-services/) - [Accounting Software Solutions & Consulting](https://cmp.cpa/services/accounting-software-solutions/) - [Retirement Plan Services and TPA](https://cmp.cpa/services/retirement-plan-tpa-services/) - [Cost Segragation Studies](https://cmp.cpa/services/cost-segregation/) - [Outsourced CFO](https://cmp.cpa/services/cfo-outsourced-solutions/) - [Industries](https://cmp.cpa/industries/) - [Farm and Ranch](https://cmp.cpa/industries/farm-ranch-accountant-service/) - [Real Estate and Construction](https://cmp.cpa/industries/real-estate-construction/) - [Retail and Wholesale](https://cmp.cpa/industries/wholesale-and-retail-accounting-services/) - [Nonprofit](https://cmp.cpa/industries/non-profits/) - [Manufacturing](https://cmp.cpa/industries/manufacturing/) - [Healthcare](https://cmp.cpa/industries/healthcare/) - [Technology](https://cmp.cpa/industries/software-technology/) - [Internet Marketing/YouTube](https://cmp.cpa/industries/internet-marketing-youtube/) - [Resources](https://cmp.cpa/resources/) - [Videos](https://cmp.cpa/videos/) - [Tools](https://cmp.cpa/resources/#tools) - [Important Documents](https://cmp.cpa/resources/#import-doc) - [Important Links](https://cmp.cpa/resources/#import-link) - [FAQ](https://cmp.cpa/resources/faqs/) - [Problems We Solve](https://cmp.cpa/problems-we-solve/) - [Blog](https://blog.cmp.cpa/)   Wasatch Front  [801-467-4450](tel:8014674450) |  Cache Valley [435-750-5566](tel:4357505566)[tel:8017428119](tel:8017428119) | Southern Utah  [435-269-4540](tel:4352694540) ![Salt-Lake-City-Utah.jpg](https://blog.cmp.cpa/hs-fs/hubfs/Cookmartin-Dec2015/Salt-Lake-City-Utah.jpg?width=1106&name=Salt-Lake-City-Utah.jpg "Salt-Lake-City-Utah.jpg") # QuickBooks Online or Desktop: Which Version is Best for Your Business? October 02, 2019 By [Richard K. Poulson](https://blog.cmp.cpa/author/richard-k-poulson) QuickBooks Online vs. Desktop: Which QuickBooks Do You Need? 6:58 QuickBooks is the most popular business accounting software for a reason. Its intuitive structure and useful features make it a clear choice. That’s why we recommend it to our business clients. ![QuickBooks Online or Desktop Which Version is Best for Your Business - 1 - Full](https://blog.cmp.cpa/hs-fs/hubfs/QuickBooks%20Online%20or%20Desktop%20Which%20Version%20is%20Best%20for%20Your%20Business%20-%201%20-%20Full.jpg?width=801&name=QuickBooks%20Online%20or%20Desktop%20Which%20Version%20is%20Best%20for%20Your%20Business%20-%201%20-%20Full.jpg) Of course, when it comes to buying QuickBooks, you have options. Specifically, you can choose between QuickBooks Online or QuickBooks Desktop. At CMP, we think it’s important to offer our clients guidance on all issues related to running a business and, in this case, which accounting software to choose. Here’s what you need to know. ## **QuickBooks Online – Features** As we mentioned, the first [version of QuickBooks](https://quickbooks.intuit.com/move-to-online/) to consider is QuickBooks Online. This is the version of QuickBooks that qualifies as Software as a Service or SaaS. Instead of downloading QuickBooks onto your computer, you access it via a website. QuickBooks Online offers some different features from the desktop version of the accounting software. Here are some of the key features of QuickBooks Online. ### Accessible from Anywhere One of the most important features of QuickBooks Online is that it’s accessible from anywhere. Because it’s a subscription service, you can access your account from your home, office, or mobile device. You can also provide your login information to any employee who needs it and designate up to 25 users. ### Automatic Backups When you use software that’s downloaded onto a computer, you must do a backup regularly – ideally every night – to avoid losing your data. That’s an extra task on your to-do list. However, with QuickBooks Online, data is backed up automatically. ### Easy Software Integration You may use one or more industry-specific tools in your business accounting. For example, you may use software to calculate sales taxes. One of the best features of QuickBooks Online is that it’s designed to integrate easily with other software, streamlining your job and minimizing the chances of [accounting errors](https://blog.cmp.cpa/diy-accounting-errors-mistakes). ### Automatic Invoicing Do you have clients you invoice regularly? If so, then QuickBooks Online makes it easy to automate invoicing by setting up and automatically sending invoices according to your timeline. This is a feature that can be a huge time-saver and it isn’t available on QuickBooks Desktop. ### Enhanced and Full-Service Payroll If you’re worried about making payroll errors, QuickBooks Online offers some features that will help your business avoid them. For an additional cost, you can choose either Enhanced Payroll or Full-Service Payroll options that will do things like run payroll, manage direct deposits, and even calculate and pay federal and state taxes for you. ### Other Features Other features included with QuickBooks Online include: - Instant file access for accountants - One-click sales and tax reports - Automatic download of bank transactions - Phone and chat support - Automatic software updates ( no need to upgrade) These are the things that differentiate QuickBooks Online from the desktop version. [![Download Our FREE QuickBooks Reference Guide](https://hubspot-no-cache-na2-prod.s3.amazonaws.com/cta/default/1853761/af8d47de-01b5-4767-b059-e6d0a8c09a72.png)](https://hubspot-cta-redirect-na2-prod.s3.amazonaws.com/cta/redirect/1853761/af8d47de-01b5-4767-b059-e6d0a8c09a72) ## **QuickBooks Desktop – Features** QuickBooks Desktop is accounting software that you download to a computer. It differs from QuickBooks online in that it: - Is only accessible from the computer where it is installed - Requires you to do regular backups Of course, there are some features that make QuickBooks Desktop a perfectly functional choice for small business owners. Here they are. ### Professional Invoices You can use QuickBooks Desktop to create professional-looking invoices and track them. You’ll need to manually enter your customers’ data, but once you do you can easily create new invoices using QuickBooks’ interface. (This feature is included with QuickBooks Online, too.) ### Track Sales and Expenses You must track your company sales and expenses to maintain accurate books. QuickBooks Desktop allows you to track all your spending and income with easy-to-understand menus. (Also available with QuickBooks Online.) ### One-Click Sales and Tax Reports One of the built-in features that make QuickBooks ideal for small business accounting is that it comes with an array of reports that you can run to keep track of your finances. Some examples include: - Income reports - Profit & loss reports - Sales tax reports - Withholding tax reports These reports mean that you’ll spend minimal time trying to crunch your company’s numbers. All reports are also available with QuickBooks Online. ### Track Accounts Payable Paying your outstanding invoices on time is essential if you want your business credit rating to be high. QuickBooks allows you to easily log your accounts payable, schedule invoices for payment, and run checks. This feature is also available with QuickBooks Online. As you can see, QuickBooks Desktop has the tools you’ll need to manage your business accounting. However, it doesn’t have the same flexibility as QuickBooks Online. ## **Which is Best for Your Business?** How can you decide whether QuickBooks Online or QuickBooks Desktop is best for your business? Here are some [advantages of QuickBooks Online](https://blog.cmp.cpa/advantages-of-quickbooks-online), starting with the pros: - Accessible from anywhere - Up to 25 users - Automatic backups - Automation features - Automatic updates - Easily integrates with 300+ apps and software There are a few cons to consider: - Some companies may prefer not to have sensitive financial information in the cloud - Subscription prices may add up to be more expensive over time than a flat software fee Now let’s check out the pros of QuickBooks Desktop: - One-time software licensing fee allows you to download QuickBooks onto three computers - Less risk to data since it’s not in the cloud However, there are some significant downsides to QuickBooks Desktop: - You’ll need to pay for software updates regularly - You’ll need to maintain your own backups - You won’t be able to access your accounting information remotely - Lack of automation makes the desktop version more susceptible to human error We think that for most businesses, the online version is preferable thanks to its automation features and increased functionality. However, if you prefer the security of doing your own backups and would prefer not to take on a monthly subscription, the Desktop version may be your best bet. Deciding between Desktop and Online often comes down to features and flexibility. If you’re leaning toward the cloud but unsure how the switch works, our guide on [switching from QuickBooks Desktop to Online](https://blog.cmp.cpa/quickbooks-desktop-to-quickbooks-online) walks you through the process so you can make an informed decision with confidence. ## **Conclusion** QuickBooks is useful accounting software that can help any business. We suggest that you weigh your company’s needs against the features of QuickBooks Online and QuickBooks Desktop before choosing the option that’s best for you. Would you like assistance with your QuickBooks accounting? CMP offers comprehensive [QuickBooks consulting services](https://cmp.cpa/services/quickbooks/) for all of our clients.  *This content is for educational purposes only and may not apply to your specific tax situation. Tax laws are complex, subject to change, and depend on individual circumstances. Consult a qualified tax advisor before relying on this information.* [![Richard K. Poulson](https://blog.cmp.cpa/hs-fs/hubfs/Blog_Author/richard-poulson.jpg?width=160&height=190&name=richard-poulson.jpg)](https://cmp.cpa/team/richard-k-poulson/) About Richard K. Poulson Rich is the kind of man everyone likes to have around. He is totally committed to whatever he is doing, whether it is working on a client’s estate plan, business valuations, or vacationing with his family. His goal is to help you add value to your business. You can feel comfortable with the outcome of any project if Rich is involved. You know he will be honest, give the project the time it deserves, and you’ll always get the best he has to offer. 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Trusted By: Trusted By: - ![](https://cmp.cpa/wp-content/uploads/Fisher-1.png) - ![](https://cmp.cpa/wp-content/uploads/kaddas-1.png) - ![](https://cmp.cpa/wp-content/uploads/Renegade.png) - ![](https://cmp.cpa/wp-content/uploads/cvm.png) - ![](https://cmp.cpa/wp-content/uploads/evolution.png) - ![](https://cmp.cpa/wp-content/uploads/Baicor.png) - ![](https://cmp.cpa/wp-content/uploads/Cliffside.png) - ![](https://cmp.cpa/wp-content/uploads/Vista-Healthcare.png) - ![](https://cmp.cpa/wp-content/uploads/Spartan-Logo.png) - ![](https://cmp.cpa/wp-content/uploads/SWSP-Southwest-Spine.png) - ![](https://blog.cmp.cpa/hubfs/Trusted%20By%20Logo/Rancho-Markets%201.png) - ![](https://blog.cmp.cpa/hubfs/Trusted%20By%20Logo/Highmark-Consturction-Logo.png) - ![](https://blog.cmp.cpa/hubfs/Trusted%20By%20Logo/Chanshare-Farms-Logo.png) - ![](https://blog.cmp.cpa/hubfs/Trusted%20By%20Logo/Mebie%20Baby%201.png) ![](https://cmp.cpa/wp-content/uploads/Fisher-1.png) ![](https://cmp.cpa/wp-content/uploads/kaddas-1.png) ![](https://cmp.cpa/wp-content/uploads/Renegade.png) ![](https://cmp.cpa/wp-content/uploads/cvm.png) ![](https://cmp.cpa/wp-content/uploads/evolution.png) ![](https://cmp.cpa/wp-content/uploads/Baicor.png) ![](https://cmp.cpa/wp-content/uploads/Cliffside.png) ![](https://cmp.cpa/wp-content/uploads/Vista-Healthcare.png) ![](https://cmp.cpa/wp-content/uploads/Spartan-Logo.png) ![](https://cmp.cpa/wp-content/uploads/SWSP-Southwest-Spine.png) ![](https://blog.cmp.cpa/hubfs/Trusted%20By%20Logo/Rancho-Markets%201.png) ![](https://blog.cmp.cpa/hubfs/Trusted%20By%20Logo/Highmark-Consturction-Logo.png) ![](https://blog.cmp.cpa/hubfs/Trusted%20By%20Logo/Chanshare-Farms-Logo.png) ![](https://blog.cmp.cpa/hubfs/Trusted%20By%20Logo/Mebie%20Baby%201.png) ![](https://cmp.cpa/wp-content/uploads/Fisher-1.png) ![](https://cmp.cpa/wp-content/uploads/kaddas-1.png) ![](https://cmp.cpa/wp-content/uploads/Renegade.png) ![](https://cmp.cpa/wp-content/uploads/cvm.png) ![](https://cmp.cpa/wp-content/uploads/evolution.png) ![](https://cmp.cpa/wp-content/uploads/Baicor.png) ![](https://cmp.cpa/wp-content/uploads/Cliffside.png) ![](https://cmp.cpa/wp-content/uploads/Vista-Healthcare.png) ![](https://cmp.cpa/wp-content/uploads/Spartan-Logo.png) ![](https://cmp.cpa/wp-content/uploads/SWSP-Southwest-Spine.png) ![](https://blog.cmp.cpa/hubfs/Trusted%20By%20Logo/Rancho-Markets%201.png) ![](https://blog.cmp.cpa/hubfs/Trusted%20By%20Logo/Highmark-Consturction-Logo.png) ![](https://blog.cmp.cpa/hubfs/Trusted%20By%20Logo/Chanshare-Farms-Logo.png) ![](https://blog.cmp.cpa/hubfs/Trusted%20By%20Logo/Mebie%20Baby%201.png) ```json { "@context" : "https://schema.org", "@id" : "https://blog.cmp.cpa/quickbooks-online-desktop-which-is-best#blogposting", "@type" : "BlogPosting", "audio" : { "@type" : "AudioObject", "contentUrl" : "https://blog.cmp.cpa/hubfs/AI-Generated%20Media/Post%20Narration%20Audio/15041568190-TTS-1758705971462.mp3", "encodingFormat" : "audio/mpeg", "inLanguage" : "en", "name" : "Post narration audio" }, "author" : { "@type" : "Person", "name" : "Richard K. Poulson", "url" : "https://blog.cmp.cpa/author/richard-k-poulson" }, "dateModified" : "2019-10-02", "datePublished" : "2019-10-02", "description" : "Learn the key features and differences of QuickBooks Online and QuickBooks Desktop so you can decide which version is best for your company.", "hasPart" : [ { "@id" : "https://blog.cmp.cpa/quickbooks-online-desktop-which-is-best#faq" } ], "headline" : "QuickBooks Online or Desktop: Which Version is Best for Your Business?", "image" : { "@type" : "ImageObject", "height" : 1000, "url" : "https://blog.cmp.cpa/hs-fs/hubfs/QuickBooks%20Online%20or%20Desktop%20Which%20Version%20is%20Best%20for%20Your%20Business%20-%201%20-%20Full.jpg?width=2000&height=1000&name=QuickBooks+Online+or+Desktop+Which+Version+is+Best+for+Your+Business+-+1+-+Full.jpg", "width" : 2000 }, "inLanguage" : "en", "mainEntityOfPage" : { "@id" : "https://blog.cmp.cpa/quickbooks-online-desktop-which-is-best", "@type" : "WebPage" }, "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "height" : 86, "url" : "https://cmp.cpa/wp-content/uploads/CMP-Logo.png", "width" : 406 }, "name" : "CMP" } } ``` ```json { "@context" : "https://schema.org", "@id" : "https://blog.cmp.cpa/quickbooks-online-desktop-which-is-best#faq", "@type" : "FAQPage", "mainEntity" : [ { "@type" : "Question", "acceptedAnswer" : { "@type" : "Answer", "text" : "Choosing between QuickBooks Online and QuickBooks Desktop depends on your business needs and priorities. 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